Contract for Exhibit Space Fill out the form below, print it when complete, then mail the form
to:
Piedmont Horse Expo c/o Carl
Stafford 101 S. West Street Culpeper, VA
22701
The undersigned ("Vendor") hereby applies for
exhibit space in the Piedmont Horse Expo ("PHE") 2009 in accordance with the terms and
conditions of this contract.
1. BOOTH COSTS: (Check one)
10' x 10' -
$100 Includes vendor space, 2 passes, and business card ad in show
program
TRAILER SPACE:
$100 includes outdoor vendor space, 2 passes, and business card ad in show
program
SPONSORSHIP:
$300 Includes vendor space, 6 passes, 6 announcements during expo, banner
space, full page
ad in
show program, and opportunity to donate a door
prize
Extra passes @ $5.00 each =
$ Space reserved is on a first
come, first served basis. Piedmont Horse Expo Sponsors have priority in
selecting booth locations. Outside areas for equine equipment may be
available on request. It is understood that Event Management will assign
all booth spaces and applicant is bound to pay for this space upon
the acceptance of the application by the Piedmont Horse Expo. No subletting
of booths is allowed. Vendor must provide
artwork or business card with contract.
2. VENDOR WILL EXHIBIT THE FOLLOWING
PRODUCTS:
3. PAYMENT: Full payment of $
must accompany this contract by March 2, 2009. (No refunds)
SPECIAL REQUESTS:
4. VENDOR HAS READ, AND UNDERSTANDS AND
AGREES TO ABIDE BY THE TERMS AND CONDITIONS SET
FORTH IN CONTRACT AND BY CULPEPER
AGRICULTURE ENTERPRISE.
Make checks payable to RAWL. (Rappahannock
Animal Welfare League)
If you have any questions
contact: Sherri Mincks, Chair PHE
540-825-7781
Carl Stafford, Extension Agent 540-727-3435
Make sure to include:
1.
Completed
Contract
3.
Artwork 5.
Proof of
Insurance 2.
Payment
4. Signed Release Form
1. Vendor set up date is March 27th 12:00pm -
6:00pm & March 28th 6:00am - 8:00am. The vendor agrees not to
dismantle any displays or remove goods until the close of the show
on Saturday at 5:00pm. All exhibits must be removed by Sunday March 29th at
12:00pm. 2. Vendor agrees to provide proof of insurance and
signed release forms by March 2, 2009. 3. The PHE reserves the right to refuse any
application of a vendor offering information or merchandise which is
offensive or inappropriate. The PHE decision as to whether any vendor
satisfies this requirement shall be final and binding to all
parties. 4. Booth Space: Vendor acknowledges
and agrees that the booth rate includes only the space as described. Any
additional equipment or services which are used such as tables, chairs,
electric cords, etc. is the responsibility of the vendor. Limited
electrical connections are available, on a first come basis. Please mark here if requesting
electricity:
For Office Use Only
_________ Payment received
_________ Art work
_________ Release
_________ Proof of
insurance
If you are a person with a disability
and desire any assistive devices, services, or other accomodations to
participate in this activity, please contact Carl Stafford, Culpeper Unit,
Virginia Cooperative Extension at 540-727-3435 ext. 351 during business hours
8:00am to 5:00pm, Monday through Friday, to discuss accomodations, at least one
week prior to this event.
